DATA PRIVACY NOTICE
Stowmarket Lions
1. Your personal data – what is it?
This privacy notice provides you with details of how we collect and process your personal data through your use of our site.
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Lions club of Stowmarket also known as:
Lions Club of Stowmarket and District
1060631 – Stowmarket District Lions Club Charitable Trust Fund
Stowmarket Lions
(referred to as “we”, “us” or “our” in this privacy notice) is the data controller (contact details below). This means the club decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
We comply with its responsibilities under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or holding excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
• To enable us to provide a voluntary service for the benefit of the public;
• To administer event records (e.g. Bike Ride);
• To fundraise and promote the interests of the charity;
• To manage our members and volunteers;
• To maintain our own accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services run by the club.
4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about Stowmarket Lions and other club events.
• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the club in order to carry out a service offered by the club. We will never share your data with third parties outside of the club unless we have your consent.
6. How long do we keep your personal data?
Specifically, we retain gift aid declarations and associated paperwork for up to 7 years after the calendar year event participant details for 3 years after last participant.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
• The right to request a copy of your personal data which Stowmarket Lions holds about you;
• The right to request that Stowmarket Lions corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the Stowmarket Lions to retain such data;
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to beginning the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the The Protection Administrator atprivacy@stowlions.org.uk
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.